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Reference Management Software: Mendeley

This guide will introduce to you to the variety of Reference Management Software NTU Library supports and give you tips on how to make the most out of them.

Introduction to Mendeley

Mendeley has both desktop and web-based versions, with features to sync references across multiple devices with a library of multiple citation styles.

Mendeley has many compatible features to handle PDF files such as:

  • Organising PDF files into folders for easy access (E.g., recently added & favourites).
  • Dragging PDF files directly into Mendeley from desktop or folders.
  • Opening of multiple PDFs in separate tabs.
  • Sharing annotations within groups (Every time annotations or highlights are added it will be visible to members of the group).


Mendeley enables you to expand your social network using these features which allows you to:

  • Search through millions of papers used by other Mendeley users. 
  • Share references and papers with collaborators.
  • Join public discussion groups and network with other researchers among Mendeley users.

Where to Download

Here are the steps to install Mendeley:

  1. Sign up for Mendeley at , you will need to create an account before you use the software.
  2. Install Mendeley Desktop This is for the desktop version which allows to synchronize with the web version.
  3. Install the web importer. . This tool is useful for managing reference-type websites.
  4. Install the Mendeley Plug-in for MS  Word. This will enable you to insert citations from Mendeley into your Word document.
  • To install the Mendeley Plugin, close Word and open Mendeley Desktop.
  • Then go to Tools > Install Plugin
  • The plugin is compatible only with the following word processors:
    • Microsoft Word
    • LibreOffice
    • BibTeX


The Introduction to Mendeley Workshop covers:

  • Creating a Mendeley account and installing Mendeley Desktop
  • Adding, editing and organising references using Mendeley
  • Managing PDF documents with Mendeley
  • Exploring the collaborating and social networking features in Mendeley


Workshop Schedules
3 Apr 2019, (Wed) 3:00PM – 4:30PM            Click to register


20 Feb 2019, (Wed) 3:00PM – 4:30PM          [Closed]

15 Mar 2019, (Fri) 10:00AM – 11:30AM         [Closed]

Consultation with NTU Librarians

Consultation is open to NTU students and staff who are existing Mendeley users who wish to learn specific software features or have specific enquiries.

Click on one of the links below to register:

11 April 2019 (Thu)

2:30pm – 3:15pm          Click to Register
3:15pm – 4:00pm          Click to Register

Consultation by Appointment:
NTU students and staff are welcome to request for a consultation on queries on advanced features of Mendeley Windows or Macintosh. Please contact our librarians at to make an appointment.

Additional Resources

Importing References from Databases

Please refer to the list of databases below to determine if you can directly export References into Mendeley or via the Web Importer or PDF.

Database How to Export References


Use direct export function “Save to Mendeley”.
ScienceDirect Use direct export function “Save to Mendeley”.
Engineering Village Import via Bib Text (.bib) or use Web Importer “Save to Mendeley”.
Emerald Insight Import via Bib Text (.bib) or use Web Importer “Save to Mendeley”.
Web of Science Import via Bib Text (.bib) or use Web Importer “Save to Mendeley”.
IEEE Use Web Importer "Save to Mendeley".
JSTOR Import via Bib Text (.bib) or use Web Importer “Save to Mendeley”.
EBSCO Import via RIS (.ris).
SciFinder Import via RIS (.ris).
Factiva Can only import via PDF. Even then, no citation information will be provided.
Reaxys Can only import via PDF. Even then, no citation information will be provided.


Do note that although Mendeley is a free software, there are limitations to the features and space available to a free account.

For further help, you may want to check out the guides and videos for self-paced learning here: