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Reference Management Software: Microsoft Word's Reference Tool

This guide will introduce you to the variety of Reference Management Software NTU Library supports and give you tips on how to make the most out of them.

Introduction to Microsoft Word Referencing Tool

Microsoft Word has its own referencing tools that you can find under References tab.

This feature in Word allows you to add in-text citations and generate a list of reference or bibliographies at the end of your document.

In this guide, you will learn how to:

  • Add information from sources 
  • Add in-text citation (e.g., APA style)
  • Generate references list at the end of the document 
  • Change citation styles (e.g., APA style to MLA style)

Creating new source

Before you add in-text citation in your document, you will need to fill in the information about your source.

To create source:

1. Click References and then Insert Citation.

2. Fill in the information about your source. For example, select Journal Article under Type of Source. 

3. Click Show All Bibliography Fields to insert more information such as Volume, Issue or DOI.

When inserting author names, avoid typing out all names in the ' *Author ' field as MS Word Reference will regard them as a single author.

Instead, for multiple authors, use Edit to fill in each author's First and Last name and click Add.

It is a good practice to fill in full names of authors and avoid using just the initials. 

Adding in-text citation

After you have added sources, you can insert in-text citation by placing your cursor to where you would like the in-text to appear.

1. Click on References and Insert Citation.

2. Select the source you would like to cite in your document.

Adding references or bibliography list

When you have completed writing your assignment paper and are ready to generate the reference or bibliography.

1. Place the cursor at the end of the document where the list of references should be populated.

2. Using the Bibliography drop down option, select your preferred format for the reference list. 

Changing citation styles

To change citation styles:

  1. Click References and look for Style.
  2. Click on the drop down list to change the style from this list.