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DR-NTU User Guides

This guide provides information about submitting your works (FYP, Thesis and paper) to NTU digital repository (DR-NTU).

Important Information about Submitting your Works and Terms of Use for DR-NTU

Submitting your Works

Making your works available through DR-NTU facilitates the sharing of knowledge and increases the research impact. By depositing your works in DR-NTU for open access, you acknowledge that you have read this Terms or Use and NTU Open Access, and you agree to be bound by all the terms and conditions set out therein. You further agree that the full-text and metadata of your works, including the title, author, abstract, etc., will be publicly searchable, viewable and downloadable on the Internet.

Access to your Submitted Works
DR-NTU adopts a 4-tiered system to manage access to scholarly works – open access, restricted access, embargo and exemption.  

Open Access Full-text and metadata of works are openly shared and downloadable
Restricted Access Metadata of works are openly viewable but full-text are shared and downloadable only within the NTU community
Embargo  Authors can delay the sharing of their works by specifying an embargo date. During the period of embargo, the full-text will be locked-up but the metadata is created and made publicly viewable. When the embargo expires, the full-text will be viewable and downloadable publicly or to NTU community only (where applicable).
Exemption  Authors do not need to deposit their works into DR-NTU. For PhD/Master by Research students should still deposit the non-sensitive metadata and abstract, where possible.

For details on embargo setting or exemption request, please see Embargo and Exemption section.

Terms of Use

Copyright and Creative Commons License
Contributors to DR-NTU must hold the copyright (either solely or jointly) or the right to deposit for the content that they submit to DR-NTU. To enable NTU to manage, deposit and disseminate the materials submitted to the repository, the author/creator/ copyright holder(s) must grant the University a royalty-free, irrevocable, perpetual and non-exclusive license to use and reproduce the work. They should make sure that any existing agreements related to the submitted works, such as prior agreements with journal publishers, are not in conflict with preservation and dissemination of the works through DR-NTU. 

For works that are unpublished, such as PhD theses, the use of the works will be governed by Creative Commons License - Attribution-NonCommercial 4.0 International (CC BY-NC 4.0). For more information about Creative Commons, please click here.

Contributor’s responsibilities
Contributors are responsible for the quality, validity and authenticity of the works submitted through direct online submission or staff-mediated submission. They need to provide accurate metadata for the deposited works to facilitate searching and discovery.

Personal, confidential or sensitive information
The submitted work should not contain personal, confidential or sensitive information. For instance, if your work contains personal data such as NRIC, Addresses and Contact Numbers, you should anonymise or remove them from your work before submission. Similarly, it should not contain commercially sensitive information or sensitive information that impacts national security.

Exclusion of liability
The University (including the Library) shall not be liable for any loss or damage connected with the submission, storage or making available of the work on DR-NTU, or for any loss or damage arising from any use of data or information contained in DR-NTU by any person. 

Personal Information Collected
The system collects your login name and email address. The information is used for submission review purposes. 
We do not share personal information collected to any outside parties unless required by law.

General Terms of Use

Unless otherwise specified, all works in DR-NTU can be viewed and downloaded by users for their own research, private study and teaching purposes. However, it is not permitted to use DR-NTU works for (a) commercial purposes, (b) the creation of a database or (c) dissemination to other people. Users agree not to misrepresent and misapply research findings. All DR-NTU users are required to observe NTU Privacy Statement