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DR-NTU User Guides

This guide provides information about submitting your works (FYP, Thesis and paper) to NTU digital repository (DR-NTU).

Deposit Guidelines

All NTU authors (faculty, staff and students) are required to deposit a proper version of their published journal articles and conference papers to DR-NTU upon acceptance of their publications to comply with the Open Access Policy (intranet link) with effect from August 2011.

  1. Deposit your paper to DR-NTU only after it has been officially accepted by the journal publisher or conference organiser.

  2. If you have paid the Open Access Fee, deposit the published version with metadata record.
    If you did not pay for Open Access, you can still deposit the appropriate version in DR-NTU. Use the Open Policy Finder or visit the publisher's website to find out which version can be deposited in institutional repository (DR-NTU). Check this FAQ to find out about publication versions.

  3. If the publisher imposes an embargo period, set the embargo expiry date during deposit.
    You can check the embargo period by using the Open Policy Finder.
    Example:

    Published version cannot be deposited in institutional repository (DR-NTU), unless an Open Access Fee is paid to the publisher.

    Accepted version can be deposited in institutional repository (DR-NTU), but a 12-month embargo period is required. 

    Submitted version can be deposited in institutional repository (DR-NTU).

     

  4. If the publisher does not allow any version to be deposited, you can still deposit the metadata (without any full-text) to DR-NTU.
     
  5. Read the DR-NTU's Terms of Use before depositing your works.
     
  6. Library may take 1-2 weeks to review and process your deposit before making it available on DR-NTU.

How to Deposit?

​​​​​​If your paper has a DOI (Digital Object Identifier), the system will be able to auto upload information like authors’ names, article title, journal title, abstract, etc, for you. Follow the steps below:

  1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click
     
  2. Login using your network account:

    NTU/NIE student (login using email id): username@e.ntu.edu.sg
    NTU staff         : username@staff.main.ntu.edu.sg
    NTU associate : username@assoc.main.ntu.edu.sg
    NIE staff           : username@niestaff.cluster.nie.edu.sg

  3. At MyDSpace page, click on  and select "Publication".

  4. Enter the DOI, select the source of information (Recommended: Crossref), and Search. Click  next to the desired record.
     

  5. Click  on the Publication Preview.

     
  6. Enter the abbreviation of the school, and select the collection to which you wish to deposit the paper. 

     
  7. Attach full text file (PDF) by drag & drop or browse. Refer to this FAQ for the approriate version to be uploaded.
    Skip this step if you are not attaching the full text in your submission.

     
  8. You are required to grant NTU Library a Non-exclusive Distribution License upon submission. Tick “I confirm the license above.”.

     
  9. Enter all the necessary information that has not been auto-filled by the system. Fields marked with an asterisk (*) are mandatory; the other fields are optional.
     
  10. This step is only required if you request for embargo. If you do not request nor require any embargo, proceed to (11).
    At the Upload files section, after uploading the file, click on 
     

    Under "Access condition type" select "Open Embargo".

    Set “Grant access from” date (this is when the file be released for view/download). Click "Save".

  11. Click  to complete the submission.


    After your deposit, the Library needs 1-2 weeks to review and process it before making it available on DR-NTU. Once the paper is available, you will receive an email notification with a link to your paper.

​​​​​​

  1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click
     
  2. Login using your network account:

    NTU/NIE student (login using email id): username@e.ntu.edu.sg
    NTU staff         : username@staff.main.ntu.edu.sg
    NTU associate : username@assoc.main.ntu.edu.sg
    NIE staff           : username@niestaff.cluster.nie.edu.sg

  3. At MyDSpace page, click on  and enter the abbreviation of the school. Select the collection to which you wish to deposit the paper.
     
  4. Attach full text file (PDF) by drag & drop or browse. Refer to this FAQ for the approriate version to be uploaded.
    Skip this step if you are not attaching the full text in your submission.

     
  5. You are required to grant NTU Library a Non-exclusive Distribution License upon submission. Tick “I confirm the license above.”.

     
  6. Enter all the necessary information. Fields marked with an asterisk (*) are mandatory; the other fields are optional.
     
  7. This step is only required if you request for embargo. If you do not request nor require any embargo, proceed to (8).
    At the Upload files section, after uploading the file, click on 
     

    Under "Access condition type" select "Open Embargo".

    Set “Grant access from” date (this is when the file be released for view/download). Click "Save".

  8. Click  to complete the submission.


    After your deposit, the Library needs 1-2 weeks to review and process it before making it available on DR-NTU. Once the paper is available, you will receive an email notification with a link to your paper.


Faculty and researchers may choose to submit their papers through a department administrator or proxy. If someone will be depositing on your behalf, please notify the Library in advance.

To reduce the administrative burden on NTU faculty and researchers, the Library regularly conducts staff-mediated deposits to populate DR-NTU with published works. This process is as follows:

  1. Library staff retrieve publication metadata from citation databases such as Scopus.

  2. The publisher’s self-archiving policy is reviewed to determine eligible version of paper for deposit.

  3. The Library contacts the NTU author to request the appropriate version of the manuscript.

  4. The NTU author provides the appropriate version of the paper.

  5. The Library deposits the paper into DR-NTU on behalf of the NTU author.

You are expected to comply with University policies and guidelines namely, Appropriate Use of Information Resources Policy, IT Usage Policy and Social Media Policy. Users will be personally liable for any infringement of Copyright and Licensing laws.
Unless otherwise stated, all guide content is licensed by CC BY-NC 4.0.