DR-NTU User Guides

NTU students are required to submit Theses and Final Year Project (FYP) reports to DR-NTU, where they will be accessible to the NTU Community and/or Public.

Submission should not contain any personal, confidential, or sensitive information. You can either anonymize or remove such content before submission. In certain circumstances, e.g. your work is pending publication or patent application, you may request an embargo of up to 2 years. If your work still contains confidential or sensitive information despite attempts to anonymize or remove it, you may request an exemption from submission. For more details, check the embargo & exemption guidelines and the terms of use of DR-NTU. 

When to submit:
Submit the final, supervisor-approved version of your thesis or FYP to DR-NTU. For submission deadlines, refer to your school or the Office of Academic Services. During peak periods, the Library may take 1-2 weeks to process your submission. To avoid delays, please submit your work as early as possible.

Prepare for submission:

1. Ensure the following details are provided on the title page of your report:
   1. Title
   2. Name of Author
   3. Degree
   4. Name of School
   5. Name of Supervisor(s)
2. Combine your report as one single file (e.g. put appendices, tables, bibliography, etc., together and not as separate items).
3. Convert the full-text of the report to unsecured PDF file.
4. Save accompanying materials (e.g. photo journal, video, audio, etc.) in common multimedia formats (e.g. JPG, MP4) and upload as separate files.
5. Keep each file below 512MB. If you have a file that is larger than 512MB, split the file into a few smaller files. 
6. PhD and Master's by Research students must follow the University's thesis format. In line with NTU Research Integrity Policy, all theses and dissertations must include Thesis Declaration Statements signed by both the student and supervisor. Sign on the NTU watermark, and avoid using official signatures - use your initials instead. Do check the copyright guide or contact the library (library@ntu.edu.sg)  for copyright concerns.

1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click “Deposit”.
   
   
    
2. a) Click Log in icon 
   
   
   b) Sign in using your network account:

   NTU/NIE student (login using email id): username@e.ntu.edu.sg

   NTU staff         : username@staff.main.ntu.edu.sg
   NTU associate : username@assoc.main.ntu.edu.sg
   NIE staff           : username@niestaff.cluster.nie.edu.sg
    

3. At MyDSpace page, click on   and select Publication.
   
   
    
4. Search for the collection you wish to submit to. A list of collections will appear to choose from.
   
   
    
5. Submission form: 
   a. Attach the appropriate version of your paper in PDF file by drag & drop or browse.
   
   
   
   b. You will be required to grant NTU Library a Non-exclusive Distribution License upon submission. Click “I confirm the license above.”.
   
   
   
   c. Follow the online instructions to enter all the necessary information. Fields marked with an asterisk (*) are mandatory; the other fields may be skipped and left empty.
   
   
   
   For Thesis submission, please select one of the following Type:
   (a) Thesis-Doctor of Philosophy 
   (b) Thesis-Master by Research
   (c) Thesis-Master by Coursework
   
   
   
   d. If you need to set an embargo: please refer to the Embargo & Exemption guide.
       At the Upload files section, after uploaded the file, click on the edit bitstream icon:
      •  Select “Open Embargo” for PhD thesis and Master by Research thesis or “Restricted Embargo” for FYP and Thesis by Coursework at
         the “Access condition type”
      • Set “grant access from” date (e.g. if you request embargo until 31 Jan 2025, set date as 1 Feb 2025 to be released). Click "Save" and
        complete the submission process
   
   
   
   
6. Click +Deposit to complete the submission. Please note that at this stage, your submission is only being dispatched to the workflow task pool in the DR-NTU system for processing by the Library; your paper has not yet been archived in DR-NTU. You will receive an email notification with a URL for your work in DR-NTU once your submission is processed and approved by the Library. If, for any reason, your submission is not approved, you will receive an email notification explaining the basis for rejection.
   
   

For higher degree theses (PhD and Master by Research theses); once your submission is approved, Library would mint and assign a Digital Object Identifier (DOI) to your thesis. A DOI is a persistent link, so that any link or reference to it should take users to your thesis. To find the DOI of your thesis, go to DR-NTU and search for your thesis – the DOI would be listed in the record. Please include the DOI when citing your own thesis.

Please contact us if any assistance is needed.