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DR-NTU User Guides

This guide provides information about submitting your works (FYP, Thesis and paper) to NTU digital repository (DR-NTU).

Deposit Guidelines

NTU students are required to submit Theses and Final Year Project (FYP) reports to DR-NTU, where they will be accessible to the NTU Community and/or Public.

Submission should not contain any personal, confidential, or sensitive information. You can either anonymize or remove such content before submission. In certain circumstances, e.g. your work is pending publication or patent application, you may request an embargo of up to 2 years. If your work still contains confidential or sensitive information despite attempts to anonymize or remove it, you may request an exemption from submission. For more details, check the embargo & exemption guidelines and the terms of use of DR-NTU. 


When to submit:
Your school or the Office of Academic Services will ask you to submit and let you know the deadlines. Library may take 1-2 weeks to process your submission.
 

Prepare for submission:

  1. Ensure that your report is the final, supervisor-approved version.
  2. Combine your report into a single file (e.g. include appendices, tables, bibliography, etc., within the same document rather than as separate items).
  3. Convert the report to PDF. Do not restrict / protect the PDF file.
  4. Accompanying materials (e.g. photo journal, video, audio, etc.) can be uploaded as separate files.
  5. Keep each file under 512 MB. If any file exceeds this limit, split it into smaller parts.
  6. PhD and Master's by Research students must follow the University's thesis format. 
    • In line with NTU Research Integrity Policy, all theses and dissertations must include Thesis Declaration Statements signed by both the student and supervisor.
    • Sign on the NTU watermark, and avoid using official signatures - use your initials instead. 
    • Do check the copyright guide or contact the library (library@ntu.edu.sg)  for copyright concerns.

How to Deposit?

 

  1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click
     
  2. Login using your network account:

    NTU/NIE student (login using email id): username@e.ntu.edu.sg
    NTU staff         : username@staff.main.ntu.edu.sg
    NTU associate : username@assoc.main.ntu.edu.sg
    NIE staff           : username@niestaff.cluster.nie.edu.sg

  3. At MyDSpace page, click on  and search for the collection you wish to submit to.

     
  4. Attach your report (PDF) by drag & drop or browse.

     
  5. You are required to grant NTU Library a Non-exclusive Distribution License upon submission. Tick “I confirm the license above.”.

     
  6. Enter all the necessary information. Fields marked with an asterisk (*) are mandatory; the other fields are optional.

     
  7. This step is only required if you request for embargo. If you do not request nor require any embargo, proceed to (8).
    7a. Ensure that you have requested an embargo and your supervisor has approved it. See Embargo & Exemption.
    7b. At the Upload files section, after uploading the file, click on
     

    Under "Access condition type" select "Restricted Embargo".

    Set “Grant access from” date (this is when the file be released for view/download). Click "Save".
     

  8. Click  to complete the submission.

    After your deposit, the Library needs 1-2 weeks to review and process it before making it available on DR-NTU. Once the paper is available, you will receive an email notification with a link to your paper. 

 

Please contact the library if any assistance is needed.

 

  1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click
     
  2. Login using your network account:

    NTU/NIE student (login using email id): username@e.ntu.edu.sg
    NTU staff         : username@staff.main.ntu.edu.sg
    NTU associate : username@assoc.main.ntu.edu.sg
    NIE staff           : username@niestaff.cluster.nie.edu.sg

  3. At MyDSpace page, click on  and search for the collection you wish to submit to.

  4. Attach your paper (PDF) by drag & drop or browse.

     
  5. You are required to grant NTU Library a Non-exclusive Distribution License upon submission. Tick “I confirm the license above.”.

     
  6. Select "Thesis-Master by Coursework" under "Type".
    Enter all the necessary information. Fields marked with an asterisk (*) are mandatory; the other fields are optional.

     
  7. This step is only required if you request for embargo. If you do not request nor require any embargo, proceed to (8).
    7a. Ensure that you have requested an embargo and your supervisor has approved it. See Embargo & Exemption.
    7b. At the Upload files section, after uploading the file, click on
     

    Under "Access condition type" select "Restricted Embargo".

    Set “Grant access from” date (this is when the file be released for view/download). Click "Save".
     

  8. Click  to complete the submission.

    After your deposit, the Library needs 1-2 weeks to review and process it before making it available on DR-NTU. Once the paper is available, you will receive an email notification with a link to your paper. 

 

Please contact the library if any assistance is needed.

 

  1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click
     
  2. Login using your network account:

    NTU/NIE student (login using email id): username@e.ntu.edu.sg
    NTU staff         : username@staff.main.ntu.edu.sg
    NTU associate : username@assoc.main.ntu.edu.sg
    NIE staff           : username@niestaff.cluster.nie.edu.sg

  3. At MyDSpace page, click on  and search for the collection you wish to submit to.

  4. Attach your paper (PDF) by drag & drop or browse.

     
  5. You are required to grant NTU Library a Non-exclusive Distribution License upon submission. Tick “I confirm the license above.”.

     
  6. Select "Thesis-Master by Research" under "Type".
    Enter all the necessary information. Fields marked with an asterisk (*) are mandatory; the other fields are optional.

     
  7. This step is only required if you request for embargo. If you do not request nor require any embargo, proceed to (8).
    7a. Ensure that you have requested an embargo and your supervisor has approved it. See Embargo & Exemption.
    7b. At the Upload files section, after uploading the file, click on
     

    Under "Access condition type" select "Open Embargo".

    Set “Grant access from” date (this is when the file be released for view/download). Click "Save".
     

  8. Click  to complete the submission.

    After your deposit, the Library needs 1-2 weeks to review and process it before making it available on DR-NTU. Once the paper is available, you will receive an email notification with a link to your paper. 
     

For higher degree theses (PhD and Master by Research theses); once your submission is approved, Library would mint and assign a Digital Object Identifier (DOI) to your thesis. A DOI is a persistent link, so that any link or reference to it should take users to your thesis. To find the DOI of your thesis, go to DR-NTU and search for your thesis – the DOI would be listed in the record. Please include the DOI when citing your own thesis.

 

Please contact the library if any assistance is needed.

 

  1. Go to DR-NTU homepage at https://dr.ntu.edu.sg. Click
     
  2. Login using your network account:

    NTU/NIE student (login using email id): username@e.ntu.edu.sg
    NTU staff         : username@staff.main.ntu.edu.sg
    NTU associate : username@assoc.main.ntu.edu.sg
    NIE staff           : username@niestaff.cluster.nie.edu.sg

  3. At MyDSpace page, click on  and search for the collection you wish to submit to.

  4. Attach your paper (PDF) by drag & drop or browse.

     
  5. You are required to grant NTU Library a Non-exclusive Distribution License upon submission. Tick “I confirm the license above.”.

     
  6. Select "Thesis-Doctor of Philosophy" under "Type".
    Enter all the necessary information. Fields marked with an asterisk (*) are mandatory; the other fields are optional.

     
  7. This step is only required if you request for embargo. If you do not request nor require any embargo, proceed to (8).
    7a. Ensure that you have requested an embargo and your supervisor has approved it. See Embargo & Exemption.
    7b. At the Upload files section, after uploading the file, click on
     

    Under "Access condition type" select "Open Embargo".

    Set “Grant access from” date (this is when the file be released for view/download). Click "Save".
     

  8. Click  to complete the submission.

    After your deposit, the Library needs 1-2 weeks to review and process it before making it available on DR-NTU. Once the paper is available, you will receive an email notification with a link to your paper. 
     

For higher degree theses (PhD and Master by Research theses); once your submission is approved, Library would mint and assign a Digital Object Identifier (DOI) to your thesis. A DOI is a persistent link, so that any link or reference to it should take users to your thesis. To find the DOI of your thesis, go to DR-NTU and search for your thesis – the DOI would be listed in the record. Please include the DOI when citing your own thesis.

 

Please contact the library if any assistance is needed

You are expected to comply with University policies and guidelines namely, Appropriate Use of Information Resources Policy, IT Usage Policy and Social Media Policy. Users will be personally liable for any infringement of Copyright and Licensing laws.
Unless otherwise stated, all guide content is licensed by CC BY-NC 4.0.