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DR-NTU User Guides: Embargo & Exemption

Embargo & Exemption

If it is necessary to delay the sharing of research due to pending publication or patent application, authors may set an embargo for up to 2 years. However, if the works cannot be shared at all because it contains confidential or sensitive information, authors can request for an exemption. Please see Embargo and Exemption Policy Section 5.4 for the acceptable reasons for an Embargo or Exemption request. For more details about the Policy and Procedure: View Policy | View Procedure | Request Form

Students must discuss and obtain prior approval from their supervisors by filling in the request form before placing an embargo or seeking a submission exemption for their theses and FYPs. Once approval has been obtained, they must email the fully completed form to the Library and copy their supervisor.

Faculty and staff whose works meet the acceptable reasons for embargo setting or exemption from depositing may do so and are not required to seek approval. 


Embargo setting procedure for students


(a) Fill up the request form.
(b) Get endorsement from your supervisor by obtaining his/her signature on the request form.
(c) Email the completed request form to NTU Library at library@ntu.edu.sg and copy to your supervisor.
   
     In the email, please include the following:
     
     Subject: Request for embargo setting for my thesis/FYP in DR-NTU
‚Äč
     
     Dear Librarian, 
     Attached please see the fully completed embargo request form for my work, for your verification and approval.


(d) The Library will review and revert with a decision within 3 working days. If the request is approved, the Library will provide a Reference No. for this request in the reply.
(e) Follow the Library’s instructions to submit your work and set the embargo to DR-NTU, give the reason and quote the reference No. in the embargo reason field. 
(f) The Library will check and process your submission. You will receive an email notification once your submission is published into DR-NTU.

 

Exemption requesting procedure for students

(a) Fill up the request form.
(b) Get endorsement from your supervisor by obtaining his/her signature on the request form.
(c) Email the completed request form to NTU Library at library@ntu.edu.sg and copy to your supervisor.

     In the email, please include the following:
     
     Subject: Request for exemption from submission of my thesis/FYP to DR-NTU


     Dear Librarian, 
     Attached please see the fully completed form from submission of my work to DR-NTU, for your verification and approval.

(d) The Library will review and revert with a decision within 3 working days. 
(e) Once approved, you need not deposit your works or the metadata record into DR-NTU.