When the work cannot be shared immediately due to pending publication or a patent application, authors may set an embargo for up to 2 years.
When the work contains confidential, sensitive information, or has commercialisation potential that prevents any sharing, authors may request an exemption.
Students must consult their supervisors and obtain prior approval by completing the request form before placing an embargo or seeking an exemption for their theses and FYPs.
Faculty and staff do not need an approval to set an embargo. Likewise, when their works cannot be publicly shared, they are exempted from depositing into DR-NTU.
(a) Go to this link (or you can go to Student ServiceNow Portal > Request for Services > Library Services > Request for Embargo or Exemption of Thesis/FYP in DR-NTU).
(b) Fill in the request form and submit. Your supervisor will receive an email notification to approve/reject the request. Alert your supervisor to approve in ServiceNow.
(c) Once your supervisor approves the request, the Library will process your request within 3 working days. You can check the progress of your request at Student ServiceNow portal.
(d) Next, you need to deposit your work and set embargo in DR-NTU. If necessary, you can redact your abstract.
Follow the Deposit FYP/Theses Guide if applicable, and remember to set the embargo date with the following 'Access condition type'
(a) Go to this link (or you can go to Student ServiceNow Portal > Request for Services > Library Services > Request for Embargo or Exemption of Thesis/FYP in DR-NTU).
(b) Fill in the request form and submit. Your supervisor will receive an email notification to approve/reject the request. Alert your supervisor to approve in ServiceNow.
(c) Once your supervisor approves the request, the full-text of the student work is exempted from deposit.
FYP / Master by Course Dissertation: No further action is required.
PhD Thesis / Master by Research Dissertation: Deposit the non-sensitive metadata and (redacted) abstract to DR-NTU.
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