DR-NTU User Guides

If it is necessary to delay the sharing of research due to pending publication or undergoing patent application, authors may set an embargo for up to 2 years. However, if the works cannot be shared at all because it contains confidential, sensitive information, or commercialisation potential, authors can request for an exemption. See Embargo and Exemption Policy (intranet link) for details. 

Students must discuss and obtain prior approval from their supervisors by filling in the request form before placing an embargo or seeking a submission exemption for their theses and FYPs. 

Faculty and staff whose works meet the acceptable reasons for embargo setting or exemption from depositing may do so and are not required to seek approval. 

Embargo procedure for students

(a) Go to this link (or you can go to Student ServiceNow Portal > Request for Services > Library Services > Request for Embargo or Exemption of Thesis/FYP in DR-NTU).

(b) Fill in the request form and submit. Your supervisor will receive an email notification to approve/reject the request. Alert your supervisor to approve in Staff ServiceNow portal.

(c) Once your supervisor approves the request, the Library will process your request within 3 working days. You can check the progress of your request at Student ServiceNow portal.

(d) Library would send you confirmation email with Reference Number. You then use it to submit your work to DR-NTU.

1. Click on “Edit bitstream” icon after uploading the file. 
   
   
    
2. Select one of the following:
   “Open Embargo” for PhD thesis, Master by Research thesis, journal, conference and book/book chapter.
   “Restricted Embargo” for FYP, Master by Coursework thesis, Research Reports (Staff & Graduate Students) and URECA proceedings.
    
3. Set “Grant access from” date (e.g. if you request embargo until 31 Jan 2025, set date as 1 Feb 2025 to be released). Click "Save" and complete the submission process.
   
   

Exemption procedure for students

(a) Go to this link (or you can go to Student ServiceNow Portal > Request for Services > Library Services > Request for Embargo or Exemption of Thesis/FYP in DR-NTU).

(b) Fill in the request form and submit. Your supervisor will receive an email notification to approve/reject the request. You can check the progress of your request at Student ServiceNow portal.

(c) Once your supervisor approves the request, the full-text of the student work is exempted from deposit. 
FYP / Master by Course Dissertation: No further action is required. 
PhD Thesis / Master by Research Dissertation: Deposit the non-sensitive metadata and (redacted) abstract to DR-NTU, where possible.