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DR-NTU User Guides: Deposit Paper

Journal Article / Conference Paper

Before the submission, please note that:

1. You need to check the publisher’s self-archiving policy via Sherpa/Romeo for the proper version of the paper that will be allowed to deposit in DR-NTU. To differentiate an accepted version from a published version, please see the image below:


2.If the publisher requires their publications to be embargoed for a period of time, you can set an embargo expiry date on your paper during the submission.

3. Please read important information about submitting your works to DR-NTU and the terms of use.


How to submit:
There are two ways to deposit papers: 

1. Self-submission:‚Äč
    a.  Click deposit button to start a new submission at the DR-NTU homepage
    b.  Login using NTU network account
    c.  Select the collection you wish to submit to
    d.  You will be required to grant NTU Library a Non-exclusive Distribution License upon submission
    e.  Follow the online instructions to enter all the necessary information
    f.  Attach the appropriate version of your paper in PDF file
    g. Set embargo if requested by the publisher
    h. Click on “Complete” after verifying your submission details

You will receive an email notification with a URL generated for your work if your submission is approved.  You will receive an email notification with the reason for rejection if your submission is not approved by the Library.

Please contact us if any assistance is needed.

2. Staff-mediated submission
Faculty and researchers can submit papers through a department-administrator-mediated submission. Please inform the Library if you have a proxy to do submission on your behalf.

In order to minimize any inconvenience to NTU faculty and researchers, the Library does regular staff-mediated submissions to populate DR-NTU with published papers:

   a.  Library staff downloads NTU paper metadata from citation databases such as Web of Science and Scopus
   b.  Library staff checks the publisher’s self-archiving policy to get to know the allowed version for deposit 
   c.  Library staff solicits the allowed version from NTU’s author and also get his/her agreement to grant NTU Library a Non-exclusive Distribution License via email
   d. NTU author provides a proper version for the Library staff to deposit  
   e. Library staff deposits the paper into DR-NTU on behalf of the author