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Research Impact

Overview

This guide offers step-by-step instructions for NTU Promotion and Tenure (P&T) candidates in STEM disciplines (excluding Computer Science and Mathematics) on how to prepare their Scopus Author Profile to be ready for generating a P&T citation report.

If you would like the Library’s assistance in generating your Scopus citation report, please allow a minimum of two weeks for processing.
The turnaround time may be shorter if your Scopus Author Profile is accurate, consolidated, and up to date.

Three-Step Guide on How to Prepare Your Scopus Author Profile

If you do not have a Scopus account, you may follow the steps below.

Steps on How to Create a Scopus Account

  1. Access Scopus via NTU Library database page

  2. Ensure the URL shows remotexs.ntu.edu.sg.

  3. Click Create Account at the top right.
     

    Create Account button highlighted

  4. Click “Sign In Via Your Organisation,"

     
  5. Enter your NTU Email Address. When “NTU – Nanyang Technological University” appears, click Submit and Continue.

  6. Check your NTU email for a message from “Elsevier Identity.” Click the confirmation link.
    Elsevier Identity email in inbox Confirmation email link

  7. Fill in your full name and choose a password. Once submitted, you’ll be logged in and see your initials at the top right.
     

    Account setup form

  8. You’ll receive a second email confirming that your Elsevier account is now active.
     

    Account activation confirmation email

 

Steps on How to Sign In to Scopus

  1. Go to Scopus via NTU Library database (make sure the URL shows remotexs.ntu.edu.sg
  2. Click Sign In instead of Create Account.

    Sign In button highlighted
  3. Under “Sign In Via Your Organisation,” enter your NTU email address. When “NTU – Nanyang Technological University” appears, click Submit and Continue.

    Sign in via organisation screen 
  4. Once you are authenticated, if you see your initials at the top right, sign‑in is complete.

    User initials displayed

Important: Before you proceed, ensure you are logged in to your Scopus account. 

1. Find Your Scopus Author Profile

  1. Click the Authors tab.

    Authors tab highlighted on Scopus

  2. In the Author Search form:

    • Enter your First Name, Last Name, and Affiliation, then click Search.
    • Alternatively, you can select ORCID, enter your ORCID iD, then click Search.
    Search by name and affiliationSearch by ORCID

  3. Select your author profile from the results.

    Single author profile in list
    For more information, click Scopus Author Profile FAQs

2. Update Your Author Profile 

Objective: Ensure that the publications listed in your Scopus Author Profile are accurate and up to date. If there are any publications that  are wrongly associated to your author profile or if you have any missing documents, please follow the steps below:

Scenario A: Remove Documents Wrongly Associated to your Author Profile

  1. Click "Edit Profile" on your author profile page.

    Edit author profile

  2. Click "Documents" 

    Remove documents interface
    Review the list of documents. Remove any items that do not belong to you by clicking "Remove from , then click Remove from profile.
     

  3. Click Review Request, verify your changes, then click Submit request.

    Review Request summary

  4. Note: You can select Continue editing to make further changes. Updates take 1–3 weeks to appear in Scopus.

Scenario B: Add Missing Documents

  1. Select Documents in the Author Feedback Wizard and click Search for Missing Documents.
  2. Locate the missing publications, select the correct author, and click Add document.
  3. Click Review changes, then Submit request.
  4. Note: You can select Continue editing for additional adjustments; changes take up to 3 weeks.

Scenario C: Merge Multiple Author Profiles

  1. Choose Request to merge authors in the Author Feedback Wizard.
  2. Select profiles to merge, choose preferred name + affiliation, then click Continue.
  3. Review affiliations, click Confirm and Submit, then Submit.
  4. Note: Merged changes may take up to 3 weeks to reflect in Scopus.

For more information, click Author Feedback Wizard

3. After Submission

Processing time: 1–3 weeks. You will receive an email notification when your updates are live.

Email notification example

Source: Elsevier. “What can I expect after submitting a Missing Content or Data Correction request?”
 


     

Generating a Citation Report

You can generate a citation report using one of the following methods:

  1. From the Author Profile

    • Important: Ensure all corrections to your author profile have been processed and updated by Scopus to guarantee accuracy.
    • For guidance on how to correct your author profile, refer to the Scopus Quick Video Tutorial.
    • Note: Updates are not immediate and may take time to reflect in Scopus.
       

  2. From the Saved List

    • Important: Ensure you have successfully completed Step 2: Verify your Publications Linked to Your Author Profile before generating the report.

 

From the Author Profile

1. Access the Authors Tab

  • On the main search page, click on the 'Authors' tab.
  • Enter your author name in the search fields.

2. Review Your Author Profile

  • Select your name from the list of results to review your Author Profile.

3. Edit Your Profile

  • On the Author Profile Page, click on 'Edit Profile' to update your information accurately.

4. Generate a Citation Report

  • Once your profile is updated, click on 'Citation Overview' to generate a citation report, as shown below.

 

From the Saved List

  1. Retrieve Your Publications

    • Access your Saved List following the instructions under 'Accessing the Document Saved List' in Step 2.

  2. Ensure Accuracy

    • Verify that the Saved List is accurate and up-to-date.

  3. Select All Titles

    • Click on 'Check All' to select all titles from your Saved List.

  4. Export the List

    • Click on 'Export' and choose 'CSV Excel' to download your publications.

 

5. Open your downloaded CSV file and retrieve the EIDs on the last column. 

 

6.  Go to Scopus Search and click on 'Advanced document search'.

 

7.  Enter query string - EID( ) and place all your retrieved EIDs between the brackets, separating them with an "OR" boolean operator. (See image below for example.)
Tip: If you have many EIDs to key, you can use MS Excel's concatenate function - =CONCAT(A1, " OR "). Then apply the function to the entire column.  

 

8.  Check 'All' then click on 'Citation Overview' to review the citation trends and the overall impact of your publications.



For additional guidance, there is also a video tutorial available on how to generate a citation overview from a Saved List. You can watch it here.

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