This is a step-by-step guide for NTU's Promotion and Tenure (PT) candidates in non-STEM fields (including computer science and mathematics) on how to generate a citation report from Google Scholar Profile.
Please contact the Library after you have created and updated your Google Scholar Profile.
Please expect a turnaround time of at least 2 weeks from the Library for a verified PT Citation Report. It will take less time if your Google Scholar Profile is accurate, clean and up-to-date.
Rationale: An automatically updated Google Scholar Profile means that the Google Scholar algorithm will add anything that carries your name to your Profile, causing it to be 'polluted'. For example, this could include publications by authors who have the same name and/or initials as yours.
Doing so means that you can quickly verify any publications before they are added. It helps to prevent profile 'pollution'. This is not time consuming and it is definitely worthy of your time. Adding new publications is as simply as clicking on a link in an update email alert from Google Scholar.
4. Add publications to your Google Scholar Profile by selecting “Add article groups” or “Add articles”. You may search using your name and/or publication title. This way of adding is to ensure that only articles that are indexed by Google Scholar are added to your Google Scholar Profile. Indexed articles will display live citation count numbers.
Do NOT add article manually. Manually added articles do not display any citation count numbers.
5. If you find '∗' beside the citation count, it indicates that the "Cited by" count includes citations that might not match this article. Check if the citations tally by clicking on the article's title and looking for "Scholar articles" with '∗' next to their title.
-- If the citations match, no further action is required from you.
-- If the citations do not match and are not authored by you, please remove.
Please note that manually added items are not indexed by Google Scholar. They do not accumulate citation counts, and typically do not contain links to the full-text version. However, if you choose to include any manually added items, please provide links to the full-text version of the items when you contact Library for your PT citation report.
(In case you need to restore deleted items from 'trash' later, refer to the steps here.)
6. Alert the Library if you have chosen to retain any of the following types of materials auto-populated by Google Scholar in your Profile:
Share links to the full-text version with the Library if it is not included in the record.
7. To merge any duplicate publications in your Google Scholar Profile (e.g. two records of the same title), select the records and click "Merge".
8. Check each and every item in the Publication List against your Google Scholar Profile. Resolve any discrepancy by using the following checklist:
| Scenario | Action to take |
|---|---|
| Discrepancy found between article/book citation listed in Google Scholar Profile and your own Publication List. |
Verify and update to make them consistent. |
| Article/book citation was in your Publication List and indexed by Google Scholar, but not in your Google Scholar Profile. |
Add the citation into your Google Scholar Profile. |
|
Article/book citation indexed in Google Scholar but not in your Publication List. |
Check if the citation belongs to you:
|
To restore deleted items from trash:
1. From your Google Scholar Profile page, click the 3 vertical dots beside the "Title". Click "View trash".
You will then see a list of titles that have been deleted:
2. Select the title(s) you wish to retrieve, and click “Restore”. You will see the title list refreshed and the item(s) restored will no longer be visible.
3. Return to the main page and check that the title has been restored to your list.
To sort titles alphabetically:
To sort titles alphabetically, click the TITLE header as shown in the red box below.
To sort titles in descending chronological order:
To sort titles in descending chronological order, click the YEAR header as shown in the red box below.
