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This is a step-by-step guide for NTU's Promotion and Tenure (PT) candidates in non-STEM fields (including computer science and mathematics) on how to generate a citation report from Google Scholar Profile.
Please contact the Library after you have created and updated your Google Scholar Profile.
Please expect a turnaround time of at least 2 weeks from the Library for a verified PT Citation Report. It will take less time if your Google Scholar Profile is accurate, clean and up-to-date.
3 Simple Steps to Prepare your Google Scholar (GS) Profile
- Sign in to your Google Scholar profile, or create a Google Scholar Profile.
- In your profile, enter your NTU email address and select "Make my profile public". Save.
- Click on the '+" icon, go to “Configure article updates" and select "Don't automatically update my profile." Update settings.
Proceed to add publications to your Google Scholar Profile.
Note: Automatic updates to your Google Scholar Profile can cause it to be associated with articles that might not belong to you (e.g. publications by authors who have the same name and/or initials as yours).
4. Add publications to your Google Scholar Profile by selecting “Add article groups” or “Add articles”. You may search using your name and/or publication title. Do NOT add article manually. (Manually added publications will not have any citations in your Google Scholar Profile.)
5. If you find '∗' beside the citation count, it indicates that the "Cited by" count includes citations that might not match this article. Check if the citations tally by clicking on the article's title and looking for "Scholar articles" with '∗' next to their title.
-- If the citations match, no further action is required from you.
-- If the citations do not match and are not authored by you, please remove.
- First, make sure that you have your own updated list of your publications details with you.
- Compare the list of publications in your Google Scholar Profile with your own list.
- Remove any items in your Google Scholar Profile that belong to any of the following type of materials (typically not indexed in major citation databases such as Web of Science and Scopus):
(This is to ensure alignment with the guidelines provided by the NTU Promotion and Tenure Review Committee.)
- Erratum or corrections
- Editor’s letters
- Grey literature such as theses, dissertations, preprints, conference presentations (including PowerPoint slides) which are not published in conference proceedings
- Non-peer reviewed items
- To merge any duplicate publications in your Google Scholar Profile (e.g. two records of the same title), select the records and click "Merge".
- Check each and every item in the Publication List against your Google Scholar Profile. Resolve any discrepancy by using the following checklist:
||Action to take
|Discrepancy found between article/book citation listed in Google Scholar Profile and your own Publication List.
Verify and update to make them consistent.
|Article/book citation was in your Publication List and indexed by Google Scholar, but not in your Google Scholar Profile.
Add the citation into your Google Scholar Profile.
Article/book citation indexed in Google Scholar but not in your Publication List.
Check if the citation belongs to you:
- If no, delete from your Google Scholar Profile.
- If yes, add it to your own Publication List.
- If yes but you don’t wish to add it to your own Publication List, please DELETE the item in your Google Scholar Profile.
Once you have checked and tidied up your Google Scholar Profile, email Library your draft Citation Report (DOCX) and time-stamped Google Scholar Profile (PDF) following the instructions given by your HR Business Partner. If you need assistance, feel free to contact us.