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Introduction to Mendeley Desktop

A LibGuide to accompany an online workshop for NTU staff and students

Adding in-text Citations

Open the Tools Menu and select the appropriate option. Mendeley will detect which word processor(s) you have installed, so the options available to you may vary. In Microsoft Word for Windows, the tool can be accessed via the References tab on the Ribbon. You should see a new set of tools for the Mendeley Cite-o-Matic.

To Insert in-text citations:

  1. You can select citations from your desktop Mendeley and insert them as in-text citations in your Word document.
  2. Select your preferred referencing style (e.g. APA 6th) from the Style dropdown box
  3. Place a cursor at the end of a sentence where you want to insert an in-text citation
  4. Click Insert Citation from the Mendeley Word plug-in bar
  5. Search for the relevant reference using the search box, or click Go To Mendeley to select a citation from your Mendeley library

Editing citations

To edit in-text citations

  1. Open your Mendeley library and make the changes 
  2. In Word document, click the Refresh button on the Mendeley Word plug-in bar to update these citations.

To remove an author from an in-text citation or add a page number to an in-text citation

  1. Click the in-text citation in your document
  2. Followed by the Insert Citation button in the Mendeley Word plug-in bar will change to Edit Citation:



You can now edit this citation, e.g. select Suppress author, or add a page number, etc.



Creating a bibliography

Upon inserting at least one in-text citation, you may generate a reference list / bibliography. 

You can do this in 3 steps:

1. Place your cursor where you wish to insert the reference list

2. Go to the Reference tab on Word

3. Click Insert Bibliography

Converting to plain text

In-text citations and the bibliography in a Word document are linked with your Mendeley library. However, you can make a plain text document without Mendeley field codes. 

After you complete your writing, click the Reference ribbon on the top of your Word document.

In the Mendeley Word plug-in bar, click the Export as drop-down menu, select Without Mendeley Fields


Save this file to your computer. This will create a duplicated document without Mendeley field codes. When you click on the references or in-text citations, you will not see the gray colour background.